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INTRODUCTION

The purpose of this manual is to assist department heads and other administrators with budget and supervisory responsibilities to use the services provided by the five support units under the vice president for business and finance. A director is responsible for each unit and the manual is divided into five sections:

• BUS - Director of Business Auxiliary Services
• FIN - Director of Financial Services
• HUM - Director of Human Resources
• PLT - Director of Plant Operations
• PUB - Director of Public Safety

Each procedure is written in language the user can understand. Technical terms and phrases are avoided. Only the actions taken that affect the user are included in the procedure even though other actions not specifically mentioned are performed by the offices providing the service. The intent of the manual is not to describe in detail a procedure but only to provide the user with the information needed to use the procedure.

There is a brief explanation to give the user the reason for the procedure and the telephone number of the person responsible for the procedure is included if the user has any questions.

The manual will be updated as existing procedures change and new procedures are needed. Suggestions to improve procedures or for new procedures are welcome and should be directed to the vice president for business and finance.

SUBJECT INDEX

• PUB-01 Accidents, Non-Employee
• HUM-12 Advertising for Faculty Positions
• HUM-01 Affirmative Action
• FIN-13 Airline Tickets, Purchase of
• BUS-02 Bookstore Purchases
• FIN-01 Budget Amendments
• FIN-05 Cash Handling
• FIN-06 Check Requests
• FIN-10 Checks, Manually Produced
• HUM-02 Credit Union Membership
• FIN-16 Currency Exchange
• PLT-08 Custodial Complaints and Emergency Service
• PLT-10 Emergency Repair
• HUM-14 Employee Directories and Listings, Use of
• FIN-02 Entertainment Expenses, Reimbursement of
• BUS-03 Equipment Repair Authorization
• FIN-07 Expenditures Report Corrections
• FIN-03 Externally Funded Programs
• PLT-11 Facilities Scheduling, All on-campus moves
• PLT-01 Facilities Scheduling, Off-Campus Users
• PLT-02 Facilities Scheduling, On-Campus Users
• FIN-08 Fiscal Year Closing
• HUM-04 Grievances, Classified Employee
• HUM-11 Hiring IWSP Students
• HUM-05 Hiring of Classified Employees
• BUS-10 Inventory, Transfer of Equipment
• FIN-09 Investment of Excess Cash Balances
• HUM-15 New Employee Computer Training
• HUM-06 New Employee Orientation
• FIN-04 Non-Sufficient Funds Checks, Collection of
• HUM-07 Part-Time Faculty, Hiring of
• HUM-03 Paychecks, Direct Deposit of
• HUM-13 Payroll Check Distribution
• FIN-11 Petty Cash Disbursements
• BUS-11 Printing Requisitions
• BUS-12 BOA p-card policy
• BUS-05 Purchase Orders, Verbal
• BUS-04 Purchase Requisitions
• BUS-01 Records Retention
• FIN-12 Refunds, Student Fees
• HUM-08 Retirement
• PLT-06 Routine Maintenance, Request for
• PLT-07 Special Projects, Request for
• BUS-08 Student Handouts, Department Produced
• FIN-14 Telephone Service
• HUM-09 Termination of Employment
• FIN-15 Travel Advance Request
• BUS-06 Travel Authorization
• BUS-09 Travel Reimbursement, Job Candidates
• PLT-04 Vehicles, Use of University
• PLT-03 Vehicles, Use of Rental Agency
• BUS-07 Vendor Payment Authorization
• PLT-05 Waste Disposal, Bio-Hazardous
• PLT-09 Waste Disposal, Hazardous
• HUM-10 Workers' Compensation Claim