|
Business and Financial Services Policies: Plant Operations
PLT-001
Procedure:
FACILITIES SCHEDULING, Off-Campus Users
Explanation:
Subject to availability and policies, off-campus individuals and organizations may rent university facilities.
Who to call for help:
Plant Operations (5329)
Athletics Dept. (5336)
Action by:
User:
Contact Athletics to schedule the athletic facilities. Contact Plant Operations for other campus facilities.
Plant Operations/ Athletics:
Verify the facility is available and send the user a contract that includes requirements for security, lighting, custodial services, and sound.
User:
Sign and return the contract with a deposit.
Plant Operations/ Athletics:
Coordinate special services with Public Safety and Custodial Services.
User:
Remit payment of the balance of the fee including charges for special services.
PLT-02
Procedure:
FACILITIES SCHEDULING, On-Campus Users
Explanation:
Athletics and Plant Operations coordinates the scheduling of facilities with the Office of Academic and Enrollment Services. Availability of facilities beyond the current academic quarter cannot be confirmed until academic requirements for that quarter are satisfied.
Who to call for help:
Athletics Department (5336)
Plant Operations (5329)
Action by:
User:
Reserve a facility by completing the Request/Permit to Use Facilities Form.
Plant Operations/ Athletics:
Approve a request if the facility is available or arrange for an alternate facility.
User:
Submit a Work Order for special services. See Procedures PLT-07, Special Projects, Request for.
PLT-03
Procedure:
VEHICLES, Use of Rental Agency
Explanation:
When a university vehicle is not available, a vehicle may be rented for official university business from the U-Save Car Rental Agency located at Abercorn and White Bluff. The university cannot provide transportation to and from U-Save. Refer to the Vehicles, Use of University (PLT-04) procedure when checking out university vehicles.
Who to call for help:
Plant Operations (5329)
Action by:
Employee:
Call Plant Operations a week in advance to schedule and reserve a vehicle.
Plant Operations:
Reserve the vehicle and issue a purchase requisition.
Employee:
Pick up and return the vehicle with the invoice from U-Save to the Plant Operations.
Plant Operations:
Forward the purchase requisition and the invoice to the Business Office.
Business Office:
Charge the expenditure to the employee's department.
PLT-04
Procedure:
VEHICLES, Use of University
Explanation:
Departments and individuals may use university vehicles for official travel with the cost charged to the departmental budget. If a university vehicle is not available, arrangements can be made for a commercially rented vehicle. See Procedure PLT-03.
Who to call for help:
Plant Operations (5329)
Office of Academic and Enrollment Services (5384)
Action by:
Employee:
Call Plant Operations for a van or bus. Call Academic and Enrollment Services for a station wagon.
Plant Operations/ Academic and Enrollment Services:
Schedule vehicle and notify user.
Employee:
Provide a passenger list when checking out a vehicle and return the vehicle packet with any state credit card charges.
PLT-05
Procedure:
WASTE DISPOSAL, Bio-Hazardous
Explanation:
Disposal of bio-hazardous waste requires special handling to conform to federal, state and local regulations.
Who to call for help:
Plant Operations (5329)
Action by:
Employee:
1. Put all bio-hazardous waste in an autoclaving bag.
2. Put autoclaving bags into a bio-hazardous box.
3. Seal filled boxes with two inch plastic tape.
Plant Operations
1. Place properly marked boxes in areas creating bio-hazardous waste.
2. Remove and replace filled containers.
Carrier:
1. Dispose of waste in a manner conforming to federal, state and local laws.
2. Provide Plant Operations with replacement boxes and bags.
PLT-06
Procedure:
ROUTINE MAINTENANCE, Request for
Explanation:
Work orders are used to request routine and non-emergency maintenance. Work order costs are charged to Plant Operations.
Who to call for help:
Plant Operations (5329)
Action by:
Department Head:
Submit a work order request via e-mail or campus mail.
Plant Operations:
Review the request, issue a work order number, and notify the person requesting the work of the estimated completion time.
PLT-07
Procedure:
SPECIAL PROJECTS, Request for
Explanation:
Special Projects are scheduled using either Plant Operations staff or private contractors. They do not take priority over routine work orders and the expense is charged to Plant Operations.
Who to call for help:
Plant Operations (5329)
Action by:
Employee:
Submit a Facilities Modification Request Form describing the scope of work and a drawing if the project involves new construction or remodeling.
Plant Operations:
Review the project request, prepare a cost estimate, and schedule the work if funds are available.
PLT-08
Procedure:
CUSTODIAL COMPLAINTS AND EMERGENCY SERVICES
Explanation:
Custodial complaints and requests should be referred to Plant Operations.
Who to call for help:
Plant Operations (5329) or 921-6443 after 5:00 p.m.
Action by:
Employee:
Report any complaints or need for emergency services to Plant Operations by telephone or electronic mail.
Plant Operations:
Refer complaints and requests to the contractor for immediate attention and advise the person making the complaint or request when corrective action will be taken.
PLT-09
Procedure:
WASTE DISPOSAL, Hazardous
Explanation:
Hazardous waste is regulated by Federal, State and local authorities. It should be removed in prescribed manner in accordance with haz-waste regulations. Haz waste includes waste such as, but not limited to: used photo processing chemicals, cleaning products, results of chemical/biological research, painting, medical research and gasoline.
Who to call for help:
Plant Operations (5329)
Action by:
User:
Contact Plant Operations with listing of waste and location.
Plant Operations:
Will determine if waste is hazardous or can be handled as part of non-regulated waste stream. If determined to be hazardous waste, Plant Operations will make arrangement for pickup and disposal of hazardous waste by a qualified Hazardous Materials Disposal Contractor.
Contractor:
1. Will package and manifest hazardous waste for removal from campus.
2. Will provide Plant Operations with written documentation of disposal.
PLT-10
Procedure:
EMERGENCY REPAIR
Explanation:
Emergency repairs are any temporary repairs needed to correct a facilities related problem that threatens life, limb, or property.
Who to call for help:
Plant Operations (5329) (Mon.-Fri. 8:00 a.m.-5:00 p.m.)
AASU Public Safety (5555) (after hours and on weekends)
Action by:
Person Reporting Call:
Plant Operations (5329) (Mon.-Fri. 8:00 a.m.-5:00 p.m.) or emergency: AASU Public Safety (5555) (after hours, weekends, holidays). Give details as to the emergency and location.
Plant Operations:
Dispatch proper trades person to make repairs to alleviate the emergency.
AASU Public Safety:
Notify Plant Operations personnel from call list for emergencies. Public Safety to secure site until Maintenance personnel arrive.
PLT-11
Procedure:
FACILITIES SCHEDULING, All on-campus moves
Explanation:
Individuals who require furniture, computer, telephone, or copier relocation may request those services through various university departments.
Who to call for help:
Plant Operations - telephone and furniture (5329)
Purchasing (5257) or Xerox - copiers (352-3220)
CIS - computers (5518)
Action by:
User:
Contact Plant Operations to schedule office move. Coordinate date of relocation based on project completion date if necessary.
Plant Operations:
Verify the service is available on requested date.
User:
Contact CIS for computer relocation and Xerox for copier relocation.
CIS/Xerox:
Verify services are available.
|
